Cross border e-commerce sellers often encounter oversold inventory, not because the warehouse is really out of stock, but because the platform inventory, ERP inventory, and physical inventory in the warehouse are not synchronized.
There were still 20 items in the morning, and 15 consecutive orders came in the afternoon, but the system did not deduct them in a timely manner. When the warehouse picked up the goods, it was discovered that only 8 items were left. At this time, changing the order, refunding, and resending were all troublesome.
Wrong sending is the same. Products with multiple SKUs, colors, and similar specifications, once manually memorized or managed through spreadsheets, are prone to receiving the wrong goods as soon as the order volume increases.
To truly manage inventory, we cannot just focus on how many items are still in the warehouse, but need to connect the processes of warehousing, inventory, orders, picking, and shipping.
1:Inventory oversold, first investigate which layer has the problem
Sellers can first break down inventory into three numbers: system inventory, warehouse available inventory, and inventory already occupied by orders.
For example, if a SKU of a certain product has actually received 100 items and 20 orders have been confirmed, the warehouse's sellable inventory cannot continue to be calculated based on 100 items. If the platform still displays 100 items and new orders continue to come in, oversold is just a matter of time.
A more prudent approach is to set warning values for inventory. SKUs with high daily order volume can have safety stock set based on sales volume in the past 7 or 30 days.
When sales suddenly increase, the warehouse first checks the available inventory before deciding whether to continue opening for sale, rather than waiting for a shortage before dealing with it.
2:Frequent wrong shipments, often resulting in issues with picking and reviewing
After the SKU quantity exceeds tens or hundreds, the most likely problem is not inventory entry, but picking.
The same product comes in black, white, different capacities or packaging versions, and the pictures look similar. Relying solely on manual sourcing can easily lead to errors. The warehouse needs to be managed according to SKU, specifications, and storage locations. After the order enters, it will be picked based on the order information, and an additional check will be added before shipment.
If the seller operates multiple platforms such as Amazon, Shopify, Shopee, eBay, etc., and the order sources are different, the shipping requirements may also be different. The warehouse should not only look at the product name, but also verify SKU, quantity, shipping information, platform labels, and corresponding channels.
3:The truly useful cloud warehouse inventory control is not just about putting goods in
Cross border sellers choosing cloud warehouses should not only ask how much the warehouse rent is, but also how inventory is recorded, orders are received, and shipments are verified.
A practical warehousing process can be controlled from the beginning of storage: after the goods arrive at the warehouse, check the quantity and SKU, register any abnormalities in a timely manner, and allocate storage locations after the inventory enters the system. After confirming the order, the available inventory will be deducted, and the warehouse will pick, review, package, and label the order before entering the shipping process.
Sellers don't have to repeatedly ask the warehouse how much stock is left every day, nor do they have to wait for orders to surge and temporarily organize inventory. The sales end sees the inventory that can be sold, while the warehouse sees the orders that need to be processed. The two data sources should be kept consistent as much as possible.
4:Why are inventory and shipping issues more likely to occur during peak seasons
During peak season, orders are concentrated, warehouse processing capacity increases, and international logistics channels may also slow down. The biggest fear at this stage is that the seller usually does not prepare inventory, and only starts searching, packaging, and selecting channels after a sudden increase in orders.
When the goods need to be shipped, rushing to catch them often results in both warehouse processing pressure and first mile logistics pressure. A more secure approach is to put a portion of the inventory into the cloud warehouse in advance based on sales forecasts, and hand over orders that need to be quickly shipped to the warehouse for processing.
Taijia Cloud Warehouse currently provides 60 days of free warehousing, and each platform supports one piece dropshipping for orders. It can also split, merge, package and label packages on behalf of others. For sellers who need to store domestic inventory in advance and then distribute it in batches based on orders, this method is more practical.
After confirming the order, it will directly enter the shipping process, and the seller can also choose the corresponding logistics channel based on the destination, goods situation, and delivery requirements. According to data from Taijia Cloud Warehouse, its services cover multiple cross-border logistics channels and have warehousing and service outlets in Shenzhen, Guangzhou, and Yiwu.
Good inventory management is not about pursuing not having too many items in the warehouse, but about letting sellers know clearly what goods are in the warehouse, what goods have been occupied by orders, what goods can be shipped immediately, and when they should be restocked.
FAQ
Is it suitable to store in a cloud warehouse even if there is limited inventory?
Okay. Taijia Cloud Warehouse supports dropshipping.
Can cloud warehouses handle orders from multiple platforms?
Taijia Cloud Warehouse supports order forwarding on multiple platforms such as Amazon, eBay, Shopify, Shopee, AliExpress, Walmart, Etsy, etc.
When is the most suitable time to put the goods into the cloud warehouse?
We can arrange a portion of the inventory in advance based on the sales volume in the past 30 days, replenishment cycle, and first leg transportation time, leaving processing time for the warehouse and logistics.
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